Foodzilla + Calendly Integration

Scheduling meetings with clients can get messyβ€”back-and-forth emails, missed appointments, and last-minute changes. With the Foodzilla + Calendly integration via Zapier, you can streamline how clients book time with you and keep everything organized in one smooth flow.

Say goodbye to calendar chaos. Let automation take care of confirmations, no-shows, reminders, and follow-ups.

 

🌟 What You Can Automate

With Zapier's pre-built workflows (called Zaps), you can connect Foodzilla and Calendly to automate repetitive admin tasks like:

πŸ“… A new client books a call in Calendly β†’ Foodzilla creates a new client profile and sends a welcome message
πŸ“† A client cancels their appointment β†’ Automatically archive or tag them in Foodzilla for tracking
πŸ’¬ A no-show is logged in Calendly β†’ Trigger a follow-up chat message in Foodzilla to rebook

 

πŸ” Triggers and Actions

From Calendly to Foodzilla:

πŸ“Œ Event created or canceled
πŸ“Œ Invitee booked, canceled, or marked as no-show
πŸ“Œ New routing form submission

These can automatically:

πŸ“Œ Add or archive a client in Foodzilla
πŸ“Œ Send a chat message to confirm or follow up
πŸ“Œ Trigger onboarding steps when someone books a discovery call

From Foodzilla to Calendly:

πŸ“Œ Client added or archived
πŸ“Œ Chat message sent
πŸ“Œ Meal plan PDF link created

These can:

πŸ“Œ Create a one-off meeting in Calendly
πŸ“Œ Cancel scheduled sessions
πŸ“Œ Mark a client as no-show for tracking

 

πŸ’‘ Real-World Use Cases

πŸ§‘β€πŸ’Ό A prospect books a discovery call through Calendly β†’ Instantly added to Foodzilla with a welcome message
πŸ“† A client cancels last minute β†’ Their Foodzilla profile is tagged and logged automatically
πŸ“£ A no-show is detected β†’ Triggers a follow-up message and rebooking link

 

πŸ™Œ Who Should Use This

Managing bookings and coaching sessions manually wastes time and leaves room for error. This integration keeps your tools in syncβ€”so you can:

βœ… Save time on admin
βœ… Keep your calendar and client data in sync
βœ… Deliver a polished onboarding experience

Then this integration is made for you.

 

🚧 How to Get Started

1️⃣ Create your accounts on Foodzilla and Zapier
2️⃣ Visit the Calendly + Foodzilla integration page
3️⃣ Choose your trigger and action
4️⃣ Test your Zap and turn it on to go live

 

πŸ”” Final Thought

When clients can book time with you without the hassle, and your systems are automatically updatedβ€”it frees you to focus on what matters: helping them reach their goals.

Automate your bookings and client follow-ups with Calendly and Foodzilla. It’s smarter, faster, and stress-free.

Ready to level-up?

Create meal plans 10x faster, follow up with your clients through our mobile app, and never struggle with meal planning or recipe management again.