Scheduling meetings with clients can get messy—back-and-forth emails, missed appointments, and last-minute changes. With the Foodzilla + Calendly integration via Zapier, you can streamline how clients book time with you and keep everything organized in one smooth flow.

Say goodbye to calendar chaos. Let automation take care of confirmations, no-shows, reminders, and follow-ups.

 

🌟 What You Can Automate

With Zapier's pre-built workflows (called Zaps), you can connect Foodzilla and Calendly to automate repetitive admin tasks like:

📅 A new client books a call in Calendly → Foodzilla creates a new client profile and sends a welcome message
📆 A client cancels their appointment → Automatically archive or tag them in Foodzilla for tracking
💬 A no-show is logged in Calendly → Trigger a follow-up chat message in Foodzilla to rebook

 

🔁 Triggers and Actions

From Calendly to Foodzilla:

📌 Event created or canceled
📌 Invitee booked, canceled, or marked as no-show
📌 New routing form submission

These can automatically:

📌 Add or archive a client in Foodzilla
📌 Send a chat message to confirm or follow up
📌 Trigger onboarding steps when someone books a discovery call

From Foodzilla to Calendly:

📌 Client added or archived
📌 Chat message sent
📌 Meal plan PDF link created

These can:

📌 Create a one-off meeting in Calendly
📌 Cancel scheduled sessions
📌 Mark a client as no-show for tracking

 

💡 Real-World Use Cases

🧑‍💼 A prospect books a discovery call through Calendly → Instantly added to Foodzilla with a welcome message
📆 A client cancels last minute → Their Foodzilla profile is tagged and logged automatically
📣 A no-show is detected → Triggers a follow-up message and rebooking link

 

🙌 Who Should Use This

Managing bookings and coaching sessions manually wastes time and leaves room for error. This integration keeps your tools in sync—so you can:

✅ Save time on admin
✅ Keep your calendar and client data in sync
✅ Deliver a polished onboarding experience

Then this integration is made for you.

 

🚧 How to Get Started

1️⃣ Create your accounts on Foodzilla and Zapier
2️⃣ Visit the Calendly + Foodzilla integration page
3️⃣ Choose your trigger and action
4️⃣ Test your Zap and turn it on to go live

 

🔔 Final Thought

When clients can book time with you without the hassle, and your systems are automatically updated—it frees you to focus on what matters: helping them reach their goals.

Automate your bookings and client follow-ups with Calendly and Foodzilla. It’s smarter, faster, and stress-free.